Lake Winterwood BOD Monthly Meeting Minutes
July 8, 2024
Location: Elizabeth Thomas' Home
General Meeting (6:30 pm)
1) Meeting called to order 6:31 pm by Dave C.
2) Attendance and verification of quorum: Dave C., Michael L., Elizabeth T., Rick S., Chris M.
Guest(s): Eydie Leighty (MyHOA-online.com)
3) Approval of Minutes from June BoD Meeting: Motion to approve. Approved.
4) Voting Report; ratify passed decisions/votes taken since last meeting: Motion to ratify. Ratified.
|
Issue
|
Date Voted
|
Issue Title
|
|
21664
|
6/10/2024
|
ACC Deck Construction
|
|
21655
|
6/10/2024
|
Owner Requests Tree Removal on Common Area Pac Arb $1,633.50 from Reserves
|
|
21633
|
6/11/2024
|
ACC Replace Garage Doors
|
|
21715
|
6/17/2024
|
Approve Minutes for June 10th Board Meeting
|
|
21740
|
6/17/2024
|
ACC Request to Paint Home
|
|
21803
|
7/1/2024
|
ACC Request to Replace All Three Garage Doors
|
|
21820
|
7/1/2024
|
ACC Replace Fence Along Back of Property
|
|
21393
|
7/1/2024
|
Repair of Back Flow Irrigation System Valve Repair $1375 PLM Res+ Dennehy Inspection $50 to File
|
|
21827
|
7/1/2024
|
Reimburse $24.27 to Chris Martin for Little Library
|
|
21821
|
7/1/2024
|
ACC Request to Replace Garage Doors to Those with Windows
|
|
21681
|
7/1/2024
|
ACC for New Patio and Permanent Covering for a Portion of It.
|
|
21849
|
7/8/2024
|
Acc Paint Color Change-Different from Last Acc
|
5) Financial Review June statement:
- Income/Dues delinquencies: 2 homeowners 2 months delinquent. Late fee and interest applied. &
- Expenses: June expenses totaled $4,052.54. Expenses include reimbursement of $310.40 for Repairs Maintenance General expenses to Rick Schmid. Reimbursement of $27.23 for gate signage to Elizabeth Thomas and $50.00 to Dennehy’s Backflow Service for backflow check. Expenses in the amount of $2,395.10 were transferred from Reserves. (Pacific Arboriculture greenbelt tree removal $761.60 and $1,633.50).
- Reserve Balance: $60,714.69
Acknowledgements: Special Thanks to Sasha Martin for taking the lead and coordinating a fun and successful Fourth of July Bike Parade! Fourteen kids participated in decorating and parading their wheeled vehicles, riding the slalom course, coloring, guessing games and more.
Congratulations to our Award Winners! Great Job!
- Most Creative: Addison Woolman
- Most Patriotic: Tessa Meyer
- Most Sparkle: Cole Sanden
LWW Little Library: Thank you Chris Martin for installing our Little Library. A wonderful addition to our community!
Pumphouse Freshly Painted: Thank you George Tantzen and Rick Schmid for the fresh paint on our Pumphouse.
6) Old Business
- 2025 Budget Planning: Board discussed adjustments to the following budget items
- Transfer to reserves (monthly contribution): $1,423 from $1,353 to align with 2025 Reserve Study
HOA Insurance: $1,850 from $1,700 based on 15% estimated increase
Backflow check: $50 from $40
Grounds Maintenance: $57,500 from $50,000
Lake Maintenance: $6,600 from $6,000
Redefine Weed Control to Swale Maintenance: $5,000 from $3,700
No increase in dues. Annual carry in from 2024: $15,974.17
2025 Budget motion to approve. Approved.
Board to review CEDCORE Reserve Study and report any changes to Eydie Leighty
LW Committee updates:
Events: Fourth of July Bike Parade – Fireworks Success! Thank you Sasha Martin for stepping up and taking on lead of Events Committee. Next event: Proposed Movie night at the park, date TBD. National Night Out 8/6, 6 pm – 8 pm.
Communications: National Night Out survey/flyer
Maintenance: Reschedule Clean up Day – Considering dates in September TBD. Prep park for National Night Out: Rick to contact exterminator to remove bee/wasp nests. Plan is to sweep gazebo, scrub rails on bridges. PLM to rake beach.
Elizabeth to contact Ben Parrish to see if City of Covington will spray the community ditches for weeds.
Safety: Next safety meeting: Tuesday, August 13th, 7 pm
7) New Business
- Annual Meeting Planning: Annual notice and meeting agenda under review. Once approved, Eydie will mail packets to homeowners.
8) Next BOD Meeting: Monday, August 12th, 6:30 pm, Elizabeth T’s, lot #13
9) Adjourn Meeting: Meeting adjourned at 8:14 pm