Annual BOD Meeting Minutes

Tuesday, December 5, 2023

9:50 pm to 10:14 pm

Call meeting to order - 9:50 pm (Brittnee Martinez, President)

1. Attendance
   1. Board members present: Brittnee Martinez, President; Melissa King, Secretary, new board members Kari Preston and Ramesh Gopalan.
   2. Contractors present: Eydie Leighty (MyHOA-online.com).
   3. Homeowners roll taken: n/a
   4. Guests present: n/a
      
      
2. Votes
   1. Ratification of the 2024 budget planning session on November 10^th, 2023 – Kari motioned, Melissa second, all in favor – motion passed unanimously.
      
      
   2. Ratification of the issues approved votes from May 3^rd – Dec 5^th, 2023 – Kari motioned, Melissa second, all in favor – motion passed unanimously.
      
      Voting Results Report - 2023-05-03 to 2023-12-05

      Account Name	Issue	Date Voted	Issue Title
      Northpoint at Maple Centre	18517	5/4/2023	ACC Request For Fence Replacement And Movement On Left Side Of Home
      Northpoint at Maple Centre	18672	5/4/2023	ACC Landscaping Removal Of Some Backyard Grass-Install Gravel, Patio Paved
      Northpoint at Maple Centre	18872	5/10/2023	ACC Request For 1.5 Foot Retaining Wall On Side Yard.
      Northpoint at Maple Centre	18786	5/23/2023	Landscape Bids--Vote To Change From Goforth To Lunabella
      Northpoint at Maple Centre	19082	5/24/2023	ACC Fence Addition On Right Side Extending Out 35 Feet
      Northpoint at Maple Centre	19021	5/30/2023	Vote To Have Arborist Inspect Leaning Tree
      Northpoint at Maple Centre	19218	5/31/2023	Vote To Have Legal Update Collections Policy--SLP $400
      Northpoint at Maple Centre	19083	5/31/2023	ACC To Add Fence Out 35 Feet On Left Side Of Home To Match Neighbors Project
      Northpoint at Maple Centre	19220	6/6/2023	ACC Retroactive Landscaping
      Northpoint at Maple Centre	19236	6/12/2023	Vote On Fence Stain Standard--Stain Colors
      Northpoint at Maple Centre	19165	6/12/2023	Vote For Playgrd Insp Iverson $800
      Northpoint at Maple Centre	19240	6/14/2023	ACC Homeowner Would Like Access From Backyard Into Park
      Northpoint at Maple Centre	19388	6/20/2023	Vote To Reimburse Tom $75.37 For Sign Install Materials DIY Project
      Northpoint at Maple Centre	19441	6/20/2023	Vote To Reimburse Tom Dwyer $11.64 For DIY Fence Rail Project Materials
      Northpoint at Maple Centre	19224	6/20/2023	Vote On Fence Responsibility, As The Board Interprets It
      Northpoint at Maple Centre	19243	6/20/2023	ACC Request Landscaping
      Northpoint at Maple Centre	19449	6/21/2023	Vote For Irrigation Startup Repairs Luna Bella $2788 From Operations
      Northpoint at Maple Centre	19165	6/26/2023	Vote For Playgrd Insp Iverson $800 (Amend $1500 -2 Parks)
      Northpoint at Maple Centre	19453	6/28/2023	ACC Retractive Fence Alteration--Gate To Trail
      Northpoint at Maple Centre	19577	7/6/2023	Landscaping Change
      Northpoint at Maple Centre	19641	7/6/2023	Vote To Approve Updated Collection Policy And Mail To All Owners-Put On Hold-In Legal Review
      Northpoint at Maple Centre	19165	7/10/2023	Vote For Playgrd Insp Iverson $800 (Amend $1500 -2 Parks) And Known Repairs Needed $892 Pacoutdoor
      Northpoint at Maple Centre	19680	7/10/2023	ACC Extend Current Fence--Provisionally Approved Only
      Northpoint at Maple Centre	19674	7/12/2023	ACC Request To Add Patio's
      Northpoint at Maple Centre	19755	7/13/2023	ACC Gazebo Addition--Added Over New Decking In Other ACC Request
      Northpoint at Maple Centre	19817	7/20/2023	Acc 9 Foot Tall Arborvitaes To Replace Current 6 Foot Ones
      Northpoint at Maple Centre	19754	7/20/2023	ACC Extend Back Porch 11' With Trex "Pebble Grey" Decking
      Northpoint at Maple Centre	19824	7/25/2023	ACC Landscaping Changes-Add Bushes And Upgrade Front Planter
      Northpoint at Maple Centre	19889	7/25/2023	ACC Homeowner Wishes To Replace Grass
      Northpoint at Maple Centre	19902	7/25/2023	ACC Retro Active Gate Approve
      Northpoint at Maple Centre	19842	7/25/2023	ACC Retroactive Approval Request For Gat Added To Access Trail
      Northpoint at Maple Centre	19916	7/27/2023	Reimburse Social Committee For EOY Celebration
      Northpoint at Maple Centre	19917	7/28/2023	ACC Request For AC Unit Addition
      Northpoint at Maple Centre	19893	7/28/2023	ACC Solar Install-
      Northpoint at Maple Centre	18343	7/31/2023	Removal Of Dead Shrubs And Trees-Pac Arb $6,304.60--Plans To Replant Pending
      Northpoint at Maple Centre	19920	7/31/2023	ACC To Reposition Fence
      Northpoint at Maple Centre	19766	8/1/2023	Vote2appr Legal/Mail Costs Of CCR Amend/Rules Chgs-Vote2appr Draft Mailing,Optin&Test Postage-Draft2
      Northpoint at Maple Centre	20065	8/14/2023	Sept 1 2023 Contract Renewal/Update For Board Review And Approval
      Northpoint at Maple Centre	19899	8/17/2023	$918.45 In Arrears - Board Approved Lien And Collection Warning-PP Requested-PIF
      Northpoint at Maple Centre	20180	8/18/2023	ACC For Front Landscaping
      Northpoint at Maple Centre	20001	8/22/2023	Restore Lawn And Grass In Mow Strip Along Parcel-Ext Requ To Sept 15--Out Of Town
      Northpoint at Maple Centre	20294	8/28/2023	Reimbursement Request - Annual BBQ
      Northpoint at Maple Centre	20270	8/28/2023	Hardship Payment Plan Request--Defaulted Without Interest Paid
      Northpoint at Maple Centre	20284	9/5/2023	ACC Landscape Change Lawn
      Northpoint at Maple Centre	19578	9/18/2023	ACC Convert Lawn (Incl Strip) To Drought Resistant Landscaping
      Northpoint at Maple Centre	19924	9/19/2023	2023 Reserve Study For Board Approval
      Northpoint at Maple Centre	20500	10/2/2023	ACC Driveway Extension Request
      Northpoint at Maple Centre	20584	10/4/2023	ACC Fence Addition
      Northpoint at Maple Centre	20615	10/10/2023	Fence Addition
      Northpoint at Maple Centre	20597	10/10/2023	ACC Request To Keep Garage Door White
      Northpoint at Maple Centre	20628	10/11/2023	Fuller Electric Light Installation Bid $99.00 Trip Charge
      Northpoint at Maple Centre	18343	10/12/2023	Removal Of Dead Shrubs And Trees-Pac Arb $6,304.60--Plans To Replant Pending
      Northpoint at Maple Centre	20751	11/13/2023	2024 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
      Northpoint at Maple Centre	20803	11/20/2023	Malone's Landscape To Provide Renderings For Tracts D & L $800 Pl Tx
      Northpoint at Maple Centre	20662	11/20/2023	Vote For Meter Purchase Est Min. $13,816.00 For Tract L Pl Permit$1K
      Northpoint at Maple Centre	20661	11/20/2023	Addl Meters For Irrigation Min. OF $13,816.00 For Tract D Pl $1K PERMIT
      Northpoint at Maple Centre	19991	11/30/2023	Maintain Lawn, Mow Strip, Remove Dead Tree And Replace With One Recommended By City Of Maple Valley

   3. Ratification of the issues failed votes from May 3^rd – Dec 5^th, 2023 – Kari motioned, Melissa second, all in favor – motion passed unanimously.
      
      Voting Results Report - 2023-05-03 to 2023-12-05

      Account Name	Issue	Date Voted	Issue Title
      Northpoint at Maple Centre	19266	6/13/2023	Interest Fee Waiver Requested
      Northpoint at Maple Centre	19026	6/14/2023	Bid Stipulations
      Northpoint at Maple Centre	19022	7/6/2023	Rules Regarding Seeking Bids
      Northpoint at Maple Centre	19582	7/6/2023	ACC Request For Fence Stain--Not The Std Color
      Northpoint at Maple Centre	19027	7/9/2023	New Rule Proposed For Board To Be Notified Of Any Vendor On Property
      Northpoint at Maple Centre	19023	7/11/2023	Rule Regarding In person Meeting With Vendor
      Northpoint at Maple Centre	19573	7/12/2023	Vote For Policy Of Exclusivity For Events At Northpointe At Maple Centre
      Northpoint at Maple Centre	19579	7/12/2023	ACC Request About Fence Stain
      Northpoint at Maple Centre	19754	7/12/2023	ACC Extend Back Porch 11' With Trex "Pebble Grey" Decking
      Northpoint at Maple Centre	19800	9/4/2023	ACC Request For Concealed Lights Around Home.
      Northpoint at Maple Centre	20570	10/19/2023	Request For Pet Pick Up Postcard Sent To All Owners

3. Other Business
   1. Brittnee will roll off the board effective adjournment of this meeting.
      
      
   2. Board assignments - Ratification of the board assignments effective immediately – Melissa motioned, Kari second, all in favor – motion passed).

1. 1. 1. Melissa King – President
      2. Kari Preston – Secretary
      3. Ramesh Gopalan – Treasurer

 Meeting adjourned – 10:14pm (Melissa)